Apprentice Administrative Assistant

As an Apprentice Administrative Assistant, you will work as part of the school’s administrative team and gain practical experience across a range of school office functions.

With appropriate training and support, your duties will include:

• Providing general administrative support, including preparing letters and documents, photocopying, filing, data entry and maintaining accurate records.
• Answering telephone calls and responding appropriately to routine enquiries from staff, students, parents and visitors.
• Supporting Reception when required, including welcoming visitors, assisting with signing in and out, recording deliveries and helping with general enquiries.
• Assisting with student administration, including maintaining student files, preparing routine correspondence and helping with timetable, locker and lost property enquiries.
• Supporting the administration of school events such as Open Mornings, Parents’ Evenings, school visits, Sports Day and other school activities.
• Assisting with communications to parents and carers, including preparing standard letters, forms and electronic communications.
• Supporting the administration of staff absence and lesson cover, including recording absence information and assisting with communication with supply agencies.
• Assisting with the preparation, photocopying and collation of school reports, examination papers and other school documentation.
• Helping to maintain office resources and records, including ensuring printers and administrative areas have the necessary paper, toner and other supplies.
• Working professionally and confidentially at all times, following school policies and procedures and safeguarding requirements.
• Undertaking appropriate training and development as part of the apprenticeship and applying the skills and knowledge gained within the workplace.
• Invoicing to purchase equipment, and organising the setup and payment facilities for trips/activities. The apprentice would also have access to support the Finance team prepare invoicing for payment.

• The apprentice will be working towards the Business Administrator Level 3 Apprenticeship Standard including a City & Guilds Level 3 Diploma for the Business Administrator.
• Monthly classes at Colchester Institute (Colchester Campus).

On successful completion of the apprenticeship, the skills and experience gained will provide a strong foundation for a career in school administration or the wider education sector. Future opportunities could include roles in general administration, reception, student services, attendance, examinations, admissions or other school support functions, with the potential to progress to more senior administrative roles as experience develops.

The role will require the applicant to be able to work on a computer for the much of the day, but will provide a wide and varied range of tasks.   

St John Fisher Catholic Comprehensive School is a co-educational secondary school and sixth form in the heart of historic Rochester, providing a comprehensive, faith-based education for students of all abilities. We are a supportive community committed to excellence in learning and helping every student reach their potential. Our experienced teaching and support staff work closely together, with many colleagues choosing to remain with the school for many years. Our modern, purpose-built school opened in 2023 and provides excellent facilities and IT throughout. We have excellent train and bus links, with free onsite parking for staff and visitors.