Business Administration Apprentice

The role will be varied and will include:

• Supporting the organisation of meetings, training sessions and events, including booking rooms and venues, arranging refreshments and food, confirming numbers and dietary requirements, preparing meeting spaces and ensuring any required materials or equipment are available.
• Managing day to day visitor arrangements, including making bookings through the visitor system, providing relevant arrival information and welcoming and directing guests when they arrive at the Central Team.
• Supporting travel and accommodation arrangements for Central Team colleagues, including researching suitable options, making bookings as directed and maintaining accurate booking information.
• Supporting the management of shared calendars, meeting invitations and appointments, and helping to coordinate general enquiries received by the Central Team.
• Answering telephone calls and responding to routine enquiries, taking accurate messages and directing queries to the appropriate colleague where required.
• Preparing and formatting documents, spreadsheets, presentations, agendas, meeting papers and other materials to support the work of the Central Team.
• Updating records, trackers, contact lists and other information, ensuring records are accurate, organised and kept up to date
• Supporting routine communications with schools, colleagues and external organisations, including preparing and distributing emails, information and meeting or event details.
• Completing filing, data entry, scanning and other general office administration, and helping to keep shared information, resources and office areas organised.
• Providing practical administrative support for Central Team projects and activities.
• Using and developing confidence in Microsoft 365 and other systems used by the Central Team, including Outlook, Word,
• Excel, PowerPoint, Teams and relevant online platforms.
• Undertaking other reasonable administrative duties appropriate to the apprenticeship and providing support across the Central Team as priorities require.

If successful in being offered this position, you will be enrolled onto the Business Administrator level 3 apprenticeship programme.  
 
Your training will be provided by EMA Training through online sessions once a month and you will cover the below modules:  

• Business Fundamentals 
• Communications and Stakeholder Engagement  
• Operations and Document Management 
• IT Systems and Digital Competency  
• Planning, Prioritisation and Project Support  
• Decision Making and Process Improvement
• Professionalism and Personal Development  

Upon completing the required content, you will enter your end point assessment, where you will be assessed through a knowledge test, project presentation and professional discussion.  

The post will initially be offered on an 18-month fixed-term contract to support completion of the apprenticeship. There is no guarantee of employment beyond the apprenticeship period, although opportunities available at that point can be explored.

Embark Federation is a family of 29 schools across Derbyshire who are working collaboratively to achieve our vision which is to ‘create schools that stand out at the heart of their community.’ We firmly believe that each school is unique and serves its community and as a trust we can support schools to be able do that effectively.

We are guided by our four core values; Family, Integrity, Teamwork and Success and have made all our key decisions as a trust with these at the forefront of our mind.

Our purpose is to enable all our stakeholders to be able to ‘Love Learning, Love Life’ and this drives us forward every day.

As a trust we provide a wide range of additional opportunities for our schools and young people and work closely with businesses in partnership to allow us to do so.

Our staff are very important to us as a trust and we have provided a number of additional benefits and liaise with a key group of staff from all schools to listen intently and help meet their needs.

Our governance family is thriving and we have incredible volunteers at Local governor, trustees and member level.

Thank you for showing an interest in Embark and please enjoy exploring the website.