Level 3 Office Administrator Apprentice
HALLETT COLLINS SARWAR ESTATES LTD · London, HA1 2AA
Business administrator (level 3)
We are looking for an enthusiastic and organised Office Administrator apprentice to support our Sales, Lettings and Property Management teams, while gaining experience across all areas of a busy estate agency.
The work
We are looking for an enthusiastic and organised Office Administrator apprentice to support our Sales, Lettings and Property Management teams, while gaining experience across all areas of a busy estate agency.
Key Responsibilities:
General Administration
- Answering calls, emails and greeting clients
- General filing, scanning and document preparation
- Updating and maintaining accurate CRM records
- Managing keys, post, stationery and general office organisation
- Providing administrative support to the wider team
Lettings Administration
- Preparing APTs and tenancy documentation
- Processing and chasing tenant/guarantor referencing
- Assisting with Right to Rent checks and tenancy compliance
- Arranging inventories, check-ins and other tenancy appointments
- Preparing move-in documentation and maintaining tenancy files
- Assisting with renewals, rent reviews and general lettings administration
Property Management
- Logging maintenance issues and work orders
- Liaising with and chasing contractors
- Arranging inspections, inventories and check-outs
- Monitoring and chasing Gas Safety Certificates, EICRs, EPCs and other compliance documents
- Supporting the Property Management team with day-to-day administration
Sales Administration
- Maintaining property and sales records
- Preparing and uploading sales documentation
- Assisting with property particulars and marketing
- Supporting the team with sales progression administration
- General administrative support to the Sales team
Marketing
- Preparing and scheduling social media content
- Assisting with property and company marketing
- Preparing the company's monthly email newsletter
- Creating and sending email marketing campaigns
- Maintaining marketing databases and mailing lists
- Assisting with leaflets, brochures and other marketing materials
Training
Apprentices will be required to attend college at least x1 day per week either at Uxbridge, Harrow or Hayes Campus, completing necessary mandatory training and units associated with the apprenticeship.
The apprentice will be required to complete:
- Work towards gaining a full level 3 qualification
- Employment Rights and Responsibilities
- Skills, Knowledge, and Behaviours
- Standard and End Point Assessment
- Functional Skills in English, Maths, and ICT (if required)
- Other training will be provided by the employer as required to enable the fulfilment of the job role
Training provider: HRUC (HARROW, RICHMOND & UXBRIDGE COLLEGES)
What you come out with
Further progression may well be available in other areas within our sector, upon successful completion of the apprenticeship.
What they are looking for
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Team working
- Creative
- Patience
Qualifications
- Desired · GCSE Maths and English 4-9
The employer
Established in 2012, Collins Sarwar Estates is an independent and growing estate agency providing Sales, Lettings and Property Management services across Harrow and the surrounding areas. Over the years, we have built a strong reputation for providing a professional, personal and reliable service to landlords, tenants, buyers and sellers. We combine traditional customer service with a modern approach to property, using the latest technology, marketing and systems to deliver the best possible experience for our clients. We are a close-knit, ambitious team with exciting plans for continued growth. We place a strong emphasis on developing our people, creating opportunities to progress and maintaining a positive working environment, making this a great opportunity for someone looking to start and build a long-term career within the property industry.
Workplace
- 341 Station Road, London, HA1 2AA