Business Administration Level 3 Apprenticeship

KEY TASKS – Administration & ICT

• To undertake word processing and other ICT related tasks including letters, reports and schedules, and work which utilises other ICT packages, such as databases, spreadsheets, formatting presentations or research on the internet. Administration of the website and social media accounts including website compliance.
• To support in the administration of Nursery and Reception admissions and in year transfers.
• To support the arrangements for school facilities including: school meals, transport including any minibuses and drivers, bookings for school facilities, provision of facilities for out of school hours additional tuition including music and extra-curricular activities.
• To take notes/minutes of meetings as required, e.g. school committees and staff meetings, and undertake other related tasks to support the organising of meetings, such as typing agendas, collating papers and booking rooms.
• To maintain and collate registers and pupil reports, including school data and other information that is routinely required by Oldham Council and Department for Education.
• To undertake routine administration of school lettings and other uses of school premises. To promote the Federation to different audiences and raise the profile within the local community. Liaise with local businesses for fundraising and joint projects.
• Under the direction of the Executive Headteacher, organise supply cover.

KEY TASKS – Finance & Physical Resources

• To undertake basic bookkeeping. Examples of tasks are; school fund, petty cash, school trips, photographs, postage, telephone calls, school meals, and the accurate recording and balancing of such funds. To prepare statements for individual budget holders
• To maintain stationery and consumables stock and supplies for the whole school, cataloguing and distributing as required

KEY TASKS – Reception & Customer Service

• To undertake reception duties, answering routine telephone and face-to-face enquiries, taking messages and forwarding them onto the relevant person as required.
• To welcome visitors to the school, ensuring health and safety and safeguarding procedures are followed, such as signing in/out of a register, issuing badges/passes or escorting visitors as required.
• To respond to queries from staff, pupils and parents.
• To make arrangements for external visitors, for example, the school nurse, photographer, linked schools and parents.

KEY TASKS – General Clerical

• To provide general clerical support e.g. photocopying, filing, faxing, emailing, completing routine forms and responding to routine enquires.
• To sort and distribute internal and external mail.

KEY TASKS – Welfare

• To liaise with parents/staff in relation to first aid occurrences accordance with the school procedure.

STANDARD DUTIES

• To understand the importance of inclusion, equality and diversity, both when working with pupils and with colleagues, and to promote equal opportunities for all.
• To uphold and promote the values and the ethos of the school.
• To implement and uphold the policies, procedures and codes of practice of the School, including relating to customer care, finance, data protection, ICT, health & safety, anti-bullying and safeguarding/child protection.
• To take a pro-active approach to health and safety, working with others in the school to minimise and mitigate potential hazards and risks, and actively contribute to the security of the school, e.g. challenging a stranger on the premises.

You will attend weekly, off-the-job training sessions at the Oldham College.

Any successful apprenticeship who demonstrates the ability and necessary skills to carry out the role of a Business Administrator to a high standard, would be considered for any permanent vacancy that may arise in the school. This would be part of a further recruitment process.

During the year you will be expected to participate in additional events out of the normal working hours, for example, parent’s evening and open days. There is a degree of lifting and carrying that you will need to be able to carry out. This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. You will be required undertake an enhanced DBS. Applications will only be accepted through the National Apprenticeship Website: https://www.gov.uk/apply-apprenticeship Please do not contact the employer direct. If your application is successful, you will be contacted by The Oldham College (normally via email) to invite you to attend a pre-interview and initial assessment.