Medical Receptionist Apprentice

• Learning how to open and close the Practice safely, including setting and deactivating the alarm, completing the relevant checks and ensuring the building is secure.
• Providing a friendly, professional and efficient reception service to patients and visitors, both in person and by telephone.
• Registering new and temporary patients, explaining Practice procedures and assisting with general enquiries and appointment bookings.
• Developing your communication and judgement skills when dealing with patients who require urgent appointments, ensuring they are directed appropriately with support from the Practice Team.
• Answering and making telephone calls, transferring calls and taking accurate messages.
• Learning to use SystmOne to enter and update patient information, process home visit requests, read code information, manage tasks and maintain accurate patient records.
• Supporting the processing of repeat and monthly prescription requests, including EPS medication mapping, and ensuring prescriptions are ready within the required timescales.
• Assisting with the organisation of District Nurse and Phlebotomist visits and checking that visits have been completed.
• Processing, read coding, scanning and filing clinic letters, post and other documents, ensuring patient records are kept accurate and up to date.
• Retrieving and filing patient records correctly and maintaining confidentiality and data protection at all times.
• Keeping patients informed if clinicians are running late and providing appropriate updates.
• Supporting the Practice with patient recalls and health promotion activities, including cancer screening, bowel screening, cervical screening, chronic disease reviews and non-diabetic hyperglycaemia reviews.
• Learning about and promoting appropriate health campaigns and services, including smoking cessation, vaccinations, NHS App and online registration.
• Supporting the Practice Cancer Champion role by developing knowledge of relevant local support services and groups.
• Assisting with the daily administration of screening results, recalls and non-responder invitations.
• Completing daily tasks and administrative duties as required by the Practice Team.
• Helping to maintain a clean, tidy and welcoming environment, including the waiting room, reception and kitchen areas, preparing refreshments and assisting with the dishwasher and general housekeeping on a shared rota.
• Updating Practice notice boards and patient information when required.
• Taking responsibility for a designated Practice champion area, as agreed with the Practice Manager, and developing knowledge in this area.
• Following Practice policies, procedures, standards and guidance, particularly around confidentiality, patient safety and data protection.
• Undertaking any other appropriate duties to support the Practice Team, as requested by the Partners or Practice Manager.

Apprentices will be allocated a Trainer Assessor and training will be
planned and delivered in conjunction with the employer to meet
the individual needs of the apprentice. Off-the-job training will follow the time allocations outlined in the Occupational Standard.

On the job and off the job training will be delivered in the
workplace.

Permanent contract as a Medical Receptionist or Administrator if a post is available.

The doctors and staff at Major Oak Medical Practice in Edwinstowe,
Mansfield, are proud to provide a high standard of patient-centred
healthcare to the local community.
The Practice offers a wide range of healthcare services, including
clinics for the management of long-term conditions such as asthma
and diabetes, as well as antenatal and postnatal care, minor
surgery, childhood vaccinations and well-person check-ups.
As an apprentice, you will become part of the Practice Team and
will have the opportunity to develop your skills and knowledge
while gaining valuable experience in a busy healthcare
environment.