Apprentice Recruitment Administration Assistant

• Accurately input and maintain learner, employer and apprenticeship data on college systems.
• Take an active role in data cleansing activities on twice annual basis, ensuring the department remains GDPR compliant.
• Produce professional documents including letters, reports, spreadsheets, presentations and meeting documentation.
• Work with departmental colleagues to ensure current students are registered effectively for recruit services.
• Update various platforms with information in a timely manner as it is made available to you.
• Support the planning, organisation and delivery of apprenticeship selection and recruitment events, including booking rooms, preparing resources and communicating with attendees.
• Create and maintain accurate candidate enrolment files, ensuring all documentation is complete, organised and up to date.
• Handle confidential information appropriately and always ensure full compliance with GDPR and the College’s data protection policies.
• Communicate effectively with colleagues, employers, applicants and external partners via telephone, email and face-to-face conversations.
• Share accurate information promptly with relevant colleagues to support efficient service delivery.
• Assist with the management of the candidate assessment platform, creating profiles, monitoring completions, reporting on and creating solutions to overcome challenges.
• Monitor shared inboxes and respond to enquiries or direct them to the appropriate team member.
• Support the Employer Engagement team with administrative tasks as required to meet departmental objectives.
• Maintain accurate electronic and paper filing systems.
• Assist with marketing for Recruit candidates. This is internal marketing to existing students but should be dynamic and effective to drive results.

This is a blended delivery model using one-to-one visits from your specialist and monthly planned group sessions (Masterclasses) that support your growth as an apprentice. These sessions are pre-planned and take place outside of your place of work. 

Initially, this is an apprenticeship position but, as you near completion, there may be other opportunities available within the college that you would be actively encouraged to apply for. Any added responsibility will be accompanied by training to support which may include an apprenticeship at a higher level.

This role is subject to a DBS vetting as you will interact with college students.

West Notts College is very successful further education college, serving the needs of the communities of Mansfield, Ashfield, and the surrounding towns and villages across a number of districts including Bolsover and Newark and Sherwood.

The college provides education and training opportunities for close to 12,000 full and part-time students and apprentices and works with employer partners to ensure that local businesses can grow, that local communities are equipped with the skills needed for success and that ultimately the local towns can prosper.