Business and Finance assistant apprenticeship - Ad Astra Academy Trust

Administration

• Provide a welcoming, courteous and professional first point of contact, responding to routine telephone, email and face-to-face enquiries and referring matters appropriately.
• Undertake general office duties, including preparing correspondence, scanning, filing, photocopying, maintaining electronic records, arranging post and ordering stationery.
• Enter, update and retrieve information accurately using management information, finance and office systems, in accordance with access permissions and local procedures.
• Support the organisation of meetings, visits, events and appointments, including room bookings, papers, attendance records and follow-up actions.
• Maintain orderly records and support document retention, archiving and secure disposal arrangements.
• Assist with Trust records as directed, checking information for completeness and escalating discrepancies.
• Produce routine documents, spreadsheets, reports and presentations using Microsoft 365 or other approved systems.
• Work collaboratively with colleagues across the school or trust and provide reasonable cover within the administration team when required.

Finance

• Support the processing of purchase requisitions, purchase orders, goods received records and invoices in line with the Trust’s financial procedures and delegated authority arrangements.
• Check invoices and supporting documentation for accuracy, coding, authorisation and potential duplication, referring exceptions to an authorised colleague.
• Assist with maintaining supplier records, responding to routine queries and preparing information for payment runs without independently authorising expenditure.
• Support income administration, including receipting, banking records, payment system reports and follow-up of routine outstanding balances as directed.
• Assist with reconciliations, budget monitoring and the preparation of routine financial reports, identifying and escalating differences promptly.
• Maintain complete, accurate and auditable records and provide documents for internal checks, external audit or assurance reviews.
• Handle financial and personal information securely and maintain appropriate separation of duties at all times.

• Business Administration level 3 
• Off-the-job training will follow the time allocations outlined in the Occupational Standard
• Tutor support via online platform

Permanent role considered on completion of the apprenticeship. 

Level 4 School Business Professional apprenticeship qualification available. 

Passing a Disclosure and Barring Service (DBS) check.

Please note; An application form is required to be completed during the  screening process for safer recruitment. 

Ad Astra Academy Trust is based in the North East of England and welcomes academies within a 30 mile radius of its base close to the A19/A689 junction. Ad Astra Academy Trust in 2018 encompassed a number of eclectic primary schools across the Tees Valley. Ad Astra is proud to have trustees and members who not only have the right combination of skills and experience to govern the Trust effectively but who also have a moral purpose to make a difference to the lives of children that attend schools within Ad Astra and beyond.