Business Office Administration Apprentice

Bookkeeping and finance administration

• Capture supplier invoices, receipts and expenses accurately in Xero
• Record payments and receipts, and help keep bank reconciliations up to date
• Raise client invoices accurately and on time, and keep track of what is outstanding
• Follow up overdue client payments and flag any issues early
• Prepare supplier payment runs for approval by the Head of Operations
• Support month-end tasks and provide information to our accountants when needed

HR and contracts support

• Support HR administration, such as new-starter set-up, keeping peoples HR records up to date, and tracking leave and training
• Help keep contracts, supplier agreements and related records organised, current and easy to find
• Track key contract and renewal dates and flag them to the Head of operations
• Prepare documents, letters and simple trackers for the Head of Operations

General office administration

• Keep the office running day to day, including supplies, post, deliveries, visitors and liaison with the building and facilities team
• Maintain organised filing, both digital and paper, in line with our information security standards
• Coordinate office equipment, services and supplier relationships
• Help organise team events, socials and visitor arrangements
• Pick up ad hoc operational tasks and see them through to completion

A 100% tailored training and assessment program will be delivered to support you throughout your apprenticeship, (18 months including endpoint assessment) topics covered include –

• The organisation
• Value of their skills
• Stakeholders
• Relevant regulation
• Policies
• Business fundamentals
• Processes
• External environmental factors
• IT
• Record and document production
• Decision making
• Interpersonal skills
• Communications
• Quality
• Planning and organisation
• Project management

We are a growing company , but there is no career path mapped out for this role. So, opportunities would be dependant on the position of the business.

Deltaflare is a UK specialist in Operational Technology (OT) cybersecurity for Critical National Infrastructure operators. We deliver NIS2 and CAF compliant protection for gas, electricity, water, renewables and transport, helping secure industrial systems without disrupting essential services.